Thursday, July 16, 2009

How can I use class tracking with finance charge invoices?


Although finance charge invoices are created without classes, you can add classes to these invoices by choosing either of these options:

Note: To add classes to finance charge invoices, the class tracking preference must be active.

Option 1

To review each invoice before adding the class, follow these steps:

1. From the Customers menu, choose Create Invoices, and then click Previous.

2. If a finance charge invoice requires a class, manually add the class:

a. From the drop-down list in the Class field, select the appropriate class.

b. Click Save & Close.

c. In the Recording Transaction window, click Yes.

3. Repeat steps 1 and 2 to add classes to other finance charge invoices.

Option 2

To create a list of only finance charge invoices, follow these steps:

1. From the Lists menu, choose Item List.

2. Select the Fin Chg item name, click Reports, and then select Quick Report.

3. At the top of the report window, use the drop-down list in the Dates field or the calendar icon feature in the From and To fields to select the appropriate date range.

4. Double-click a listed invoice to open the Create Invoices window, and then manually add the class:

a. From the drop-down list in the Class field, select the appropriate class.

b. Click Save & Close.

c. In the Recording Transaction window, click Yes.

5. Repeat step 4 to add classes to other finance charge invoices.

Option 3

Run a Profit & Loss by Class report and zoom in on the Unclassified amount to show all unclassified transactions, and then edit as necessary.

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