What is the merchant processor's schedule?

The money from the holding account is transferred to your designated bank account on a regular basis, either daily or weekly. This schedule is referred as "merchant account processor's schedule".

What is a Merchant Statement?

A merchant statement is a statement you receive periodically from your merchant account processor that shows the total amount of each days transactions during that period and the fees that were charged.

What is a Merchant Account?

A merchant account is an account with a merchant account processor (or a financial institution acting as a processor) that enables you to enter and process credit card transactions.

How do I Create statements ?

1.From the Customers menu select Create Statements.

2. If QuickBooks gives you a choice of accounts, choose the A/R account for the statements you want to print.

3. Verify that the statement date is the one you want to use.

4. In the Statement Period From field, enter the statement period to create statements for transactions .

5. If you want to create all open transactions as statement date click "All open transactions as of Statement Date" and if you want to specify days of past due transactions click "Include only transactions over X days past due date" checkbox.

6. Choose the customers for whom you want to print statements.

Click All Customers to select all your customers.

Click Multiple Customers to select only certain customers. Then click Choose to display a list of customers and jobs. If you want to print a statement for a particular job, select just that job.

Click One Customer to select just one customer. Use the list to select the customer.

Click Customers of Type to select only those customers who match a specific customer type. Use the list to select the customer type.

Click Preferred Send Method to select customers to whom you send only e-mail.

7. From the Template drop-down list, choose the template you want to use to print the statements.

8. (Optional) If you performed more than one job for the customer(s) you selected and if you want QuickBooks to print a separate statement for each job, select "Per Job." Otherwise, QuickBooks prints a consolidated statement for each customer.

9. If you have QuickBooks Pro, Premier, or Enterprise Solutions editions, choose from the following additional options:

show invoice details on statements

print statements by zip code

Exclude customers with a balance less than a specific amount, no account activity, or customers marked inactive

10. If you don't want QuickBooks to print statements for customers with a zero balance, select the option to exclude them.

11. (Optional) Click Assess Finance Charges to add finance charges to the statements.

12. Click Preview if you want to review the information that will appear on the statements.

13. Click either Print or E-mail, depending on how you want to send the statements to your customers.

How do I delete statement charges ?

1.In the Accounts Receivable or Customer register select the statement charge.

2.From the Edit menu choose delete stmt charge.

3.Click OK

How do I find a statement charge ?

Use the Find feature. From the Edit menu, choose Advanced Find. Use the filter Transaction Type then select Statement Charge from the drop-down list.

or

If you know the customer name, open the customer register to display transactions for that customer.

Otherwise, open the Accounts Receivable register. Scroll to find transactions of type STMTCHG. Entries in a register are presented in chronological order. To open a statement charge, select it in the register and click Edit Transaction in the toolbar of the register form

How do I enter statement charges ?

Entering charges is the first step in preparing billing statements to send to your customers. You enter the charges directly in each customer's register. You can also transfer reimbursable expenses to a billing statement.

1. Display the appropriate customer register.

Important: If the Customer: Job list shows more than one job for the customer, be sure to select the correct job. QuickBooks maintains a separate register for each job.

2. (Optional) Change the date of the statement charge.

3. In the Item field, enter the item you use to track this kind of charge.

4. Enter the quantity in the Qty field.

5. (Optional) Edit the description that QuickBooks filled in the Description field.

6. If you have more than one A/R account, choose the account you want to use from the Account drop-down list.

7. (Optional) Assign a class to the sale.

8. Click Record to record the charge.

Alternative method

If you wish, you can enter all your statement charges directly into your accounts receivable register instead of the individual customer registers. If you have a few customers, or if you like to see all your statement charges listed in one place, you may prefer the A/R register. Of course, each charge you enter in the A/R register also appears in the appropriate customer register.